Use case · Office relocation
Relocate your office without losing a day of productivity.
A move is the highest-stakes moment on a workplace team's calendar. Mapiq turns it into a guided, data-backed sequence — everything you do leads up to, and flows out of, one day.
Trusted by leading workplace teams worldwide
The relocation timeline
The move at the center, start to finish
Seven phases on one line — everything to the left builds up to the move, everything to the right keeps it paying off. Select any phase to see what happens in Mapiq.
Before the move
After the move
Swipe to change timeline
Before the move
Build the tech foundation
Bring every workplace signal into one place — badge systems, sensors, reservations and floor plans — so the whole move runs on a single source of truth.
What you do in Mapiq
Track attendance by day & neighborhood
Import your current floor plans
Unify it all into one workplace dataset
Outcome
One clean dataset that every later decision builds on.
Before the move
Plan with data
Let real occupancy and utilization shape the new floor plan, instead of guesswork and gut feel.
What you do in Mapiq
Analyze occupancy & peak-day demand
Right-size desks, rooms & neighborhoods
Model headcount & RTO scenarios
Outcome
A new office planned around how people actually work.
Before the move
Set policies & neighborhoods
Decide the rules of the new office, assign teams to neighborhoods, and tell everyone what is changing.
What you do in Mapiq
Apply booking & capacity policies
Nudge bookings to balance peak days
Flag under- and over-used areas
Outcome
Everyone arrives knowing exactly where they belong.
The critical event
Office Move
The critical event the entire timeline is built around. People arrive to a workplace they can navigate instantly — 3D wayfinding and booking live from the first coffee.
What you do in Mapiq
3D wayfinding to any desk
Desk, room & parking booking live
Real-time availability across every floor
Outcome
A calm, productive first day — the move, fully de-risked.
After the move
Manage uneven attendance
Smooth out packed Tuesdays and empty Fridays as hybrid patterns settle into the new space.
What you do in Mapiq
Track attendance by day & neighborhood
Nudge bookings to balance peak days
Flag under- and over-used areas
Outcome
No overcrowding on peak days, no ghost floors on quiet ones.
After the move
Support space finding
Make sure everyone can find a desk, a room, or a colleague in seconds — not by wandering the floor.
What you do in Mapiq
Track attendance by day & neighborhood
Live desk & room availability
Find-a-colleague & group booking
Outcome
People spend time working, not hunting for a seat.
After the move
Continuous improvement
Compare what you planned against what actually happens — and keep tuning neighborhoods, policies and capacity.
What you do in Mapiq
Compare planned vs. actual usage
Rebalance neighborhoods & capacity
Report move outcomes to leadership
Outcome
The move keeps paying back, quarter after quarter.
20–30%
Unused space typically reclaimed before the move
1
Platform for planning, go-live and optimization
Day 0
Wayfinding & booking live for every employee
GDPR
Compliant occupancy data, aggregated & anonymized
We moved 3,000 desks and 500+ meeting rooms
into a new building without a single ‘where do I sit?’ escalation on day one.
Workplace Experience Director · global enterprise · illustrative
Planning a move? Let's map it out.
Bring your floor plans and headcount. We'll show you the exact timeline for your relocation — and where Mapiq removes the risk.
