SMART Meeting Room Management
Manage Meeting Rooms, Effortlessly
Turn meeting room chaos into frictionless experiences by letting your employees manage everything around their meetings, while you get the data to optimize your meeting room strategy.
Trusted by leading workplace teams worldwide
AI-Powered FORECASTING
Forecast future meeting room needs with AI
Meeting room forecasting provides insight into your future meeting room needs as you explore scenarios like RTO changes, headcount growth, or office reconfigurations.
The complete meeting room solution
Smart features and tools that give your team smooth meeting experiences while ensuring they always have access to the right spaces.
Smart booking
Book the right meeting room with smart suggestions based on your meeting size, location, and equipment needs. Ensure the right people are in the right spaces to maximize your meeting room capacity.
Auto-release
Automatically release meeting rooms that are booked but unused. Configure it once—if no one checks in, the room becomes available instantly for others, ensuring maximum availability at all times.
Meeting room insights
View meeting room usage, booking trends, and no-show data on an intuitive floor plan. Identify gaps between your available space and how people actually work, then adjust policies and create the spaces your team needs.
Calender Integrations
Keep all your meeting room bookings in sync by integrating Mapiq with Outlook or Google Calendar. Let everyone see who's joining in the office and who's attending remotely.
Service Request
Request additional services for meetings—like catering, IT support, cleaning, or equipment—from a single Outlook plugin. Save hours each week by eliminating back-and-forth emails and switching between multiple tools.
Forecasting
Predict future meeting room demand using AI-powered forecasting. Explore different scenarios—like headcount growth, policy changes, or updates to your meeting room portfolio—and identify potential mismatches between supply and demand before they occur.
Peak day management
Zoom in on when room shortages happen and why. See peak demand by day, time, and location, then understand whether booking behavior, room size preferences, or equipment needs are driving the problem, so you know exactly where to act.
Visitor management
Register external visitors for meetings and set up automatic notifications for the organizer, hosts, and visitors to ensure a smooth meeting room experience for everyone.
Catering
Order food and beverages for meetings directly from Outlook. Choose from pre-configured menus, set dietary preferences, and track catering requests and costs with automatic notifications to vendors.
Room Panels
Display real-time availability on screens inside or outside meeting rooms to give your employees access to information on current bookings, upcoming meetings, and allow them on-the-spot reservations if they’ve found the right room.
Temperature and blinds controls
Connect Mapiq with your building management system to let employees adjust room temperature and window blinds directly from the app. You maintain full control over limits and configuration.
Watch how easy it is to manage meeting rooms with Mapiq
Effortless meeting room management for employees
Smart suggestions and intuitive tools that help your team book the right spaces with everything they need, without the hassle.
Always know which rooms are available with reliable, real-time data based on reservations and occupancy, so you can find the right room effortlessly.
Book meeting rooms and manage other services directly within Microsoft 365, Outlook, and Teams, where you already work.
Request services, add catering, manage external visitors, adjust the temperature and blinds, all without having to switch between multiple apps.
Create the spaces your team needs
All the insights and tools you need to understand how your meeting spaces are used, to optimize availability—for now and for the future.
Analyze meeting room booking trends and actual usage. Zoom in to understand whether booking behavior, room size preferences, or equipment needs causes imbalances between supply and demand.
Configure settings to automatically release booked but unused meeting rooms, making them immediately available and maximizing room availability at all times.
Stay ahead of potential shortages and oversupply with AI-powered forecasting. See whether your meeting room setup needs adjusting when your mandate, headcount, or physical office changes.
Connect to your Stack
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Frequently asked questions
How does Mapiq help me understand employee workplace needs?
Mapiq gathers and analyzes anonymous data from the user groups you specify, creating actionable insights from data analytics that show how employees interact within the office. This helps you improve workplace experience based on actual usage patterns.
What kind of ROI can I expect from implementing Mapiq?
Organizations like Unilever have used Mapiq to significantly reduce both costs and CO2 emissions per employee while simultaneously boosting team satisfaction. We can provide case studies highlighting specific outcomes.
Can Mapiq help reduce operational costs?
Yes, Mapiq's reports help you optimize costs for office supplies, cleaning schedules, and more. Additionally, you can connect Mapiq to your existing workplace tools through our API to discover new ways of optimizing resources.
How does Mapiq support multi-site management?
Mapiq is built with global enterprise organizations in mind. You have complete freedom to manage individual sites according to their unique needs while also comparing performance across your entire portfolio using benchmarks.
How does Mapiq align office space optimization with company goals?
Mapiq helps you put your workplace to work by providing the data and tools needed to optimize your spaces in ways that directly contribute to company objectives, whether they're financial, sustainability-focused, or employee experience-driven.
How does Mapiq support office space management software needs across our portfolio?
Mapiq's comprehensive office space management software gives you detailed insights from building level down to individual desks. Our platform helps you visualize space planning opportunities, optimize meeting room bookings, and make data-driven decisions about your workplace strategy based on actual usage patterns rather than assumptions.
Ready to transform your workplace
