Workplace Booking
Simple Workplace Booking That Adapts to Your Unique Policy
AI handles bookings, smart suggestions eliminate busywork. Plus timeslots, group bookings, and flexible add-ons that actually fit your policies.
100+ unique workplace policies running on Mapiq
AI-Powered
Let AI handle your bookings
Let AI book your team’s entire week from start to finish, with natural language booking from their favorite tools and smart suggestions based on their historical preferences
Smart booking suggestions
Give your team access to personalized AI-driven workspace recommendations based preferences, team connections, and meeting requirements.
Predictive recommendations based on your habits
AI learns from your team's booking patterns and suggests the ideal bookings automatically when planning their week.
The most complete
resource booking tool
Every type of resource your team needs, all bookable from one app or the tools you already use for work.
Desk booking & Hot desking
Reserve individual desks or enable flexible hot desking for full days or partial timeslots. Set custom policies for assigned seats, booking windows, and desk sharing.
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Areas & Neighborhoods
Let your team reserve workspaces in a neighborhood or area. Give teams the flexibility to sit together in their preferred or dedicated zones, while you keep control over occupancy and distribution.
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Meeting rooms
Book meeting rooms in advance or on the go with real-time availability from reservations or sensor data. Find the right room effortlessly by filtering by size, equipment, and location.
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Parking spots
Reserve parking spaces alongside workspace bookings, with a single click. Manage EV charging stations, assigned spots, capacity limits, and track all parking reservations in real-time.
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Timeslots
Let your team reserve desks for part of the day with flexible timeslots. Your team reserves only the hours they need, freeing up capacity for others and making space planning more efficient.
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Amenities & services
Connect your existing services and tools to Mapiq so your team can book and request everything: lockers, meeting room equipment, catering, IT support—from a single app.
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Group bookings
Let your team invite colleagues to the office and book workspaces for the entire group. They receive smart suggestions based on group size, and everyone stays updated about bookings through in-app, email, or push notifications.
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Booking on behalf
Workplace teams can book resources for others. Manage reservations for executives, visitors, and team members while respecting individual preferences and permissions.
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Microsoft Teams App
Use the Mapiq app directly in Microsoft Teams—the same full-featured app your team already knows. Let your team book desks, rooms, and resources where they already work.
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Outlook plugin
Give your team access to the Mapiq plugin in Outlook to book meeting rooms, arrange catering, manage visitors, and request services, all without switching between multiple tools.
Employee Experience
Why employees
love it
An AI-enhanced booking app that simplifies their day at the office from start to finish.
Multi-platform access
Access Mapiq on mobile, web, Outlook, or MS Teams and book from the tools your employees already use daily.
One app experience
Book desks, rooms, parking spots and more, without switching apps or losing track of reservations.
Fast, simple flows
Plan work weeks in seconds with simple flows that remove unnecessary steps and clicks.
A 3D map in their pocket
Effortlessly locate reserved desks, navigate to meetings, and find amenities with a 3D map on mobile.
Space Planning
Why workplace managers love it
A flexible booking solution that simplifies capacity management while giving you complete control and visibility.
Easy to implement
Roll out the app in days, not months, without lengthy IT projects or disrupting daily operations.
Simple integrations
Connect calendars and other systems with plug-and-play setup that doesn't require custom development.
Complete control
Set booking rules, access permissions, and policies at any level—then let the system handle the rest.
Smart capacity management
Track space usage and set occupancy limits with automated alerts that keep capacity in check.
See it in Action
Connect to your Stack
Frequently asked questions
How does Mapiq help me understand employee workplace needs?
Mapiq gathers and analyzes anonymous data from the user groups you specify, creating actionable insights from data analytics that show how employees interact within the office. This helps you improve workplace experience based on actual usage patterns.
What kind of ROI can I expect from implementing Mapiq?
Organizations like Unilever have used Mapiq to significantly reduce both costs and CO2 emissions per employee while simultaneously boosting team satisfaction. We can provide case studies highlighting specific outcomes.
Can Mapiq help reduce operational costs?
Yes, Mapiq's reports help you optimize costs for office supplies, cleaning schedules, and more. Additionally, you can connect Mapiq to your existing workplace tools through our API to discover new ways of optimizing resources.
How does Mapiq support multi-site management?
Mapiq is built with global enterprise organizations in mind. You have complete freedom to manage individual sites according to their unique needs while also comparing performance across your entire portfolio using benchmarks.
How does Mapiq align office space optimization with company goals?
Mapiq helps you put your workplace to work by providing the data and tools needed to optimize your spaces in ways that directly contribute to company objectives, whether they're financial, sustainability-focused, or employee experience-driven.
How does Mapiq support office space management software needs across our portfolio?
Mapiq's comprehensive office space management software gives you detailed insights from building level down to individual desks. Our platform helps you visualize space planning opportunities, optimize meeting room bookings, and make data-driven decisions about your workplace strategy based on actual usage patterns rather than assumptions.
Ready to transform your workplace
