How occupancy sensors can boost employee experience

In today's fast-evolving and dynamic work environment, workplace leaders continuously seek innovative ways to enhance employee experience and maximize space utilization. One innovative solution that can achieve both goals is the implementation of workplace occupancy sensors.

Meeting employee needs when occupancy is inconsistent can be challenging. The average working week consists of peak and quiet days, driving pressure on specific spaces and uncertainty on optimizing them best.

Hybrid schedules have introduced a need for more accurate data and better occupancy tools. The old ways, such as badge or booking data, don't work anymore. The modern workplace demands more than just workplace analytics - it requires workplace intelligence.

Employee expectations are also higher than ever since the average employee is better supported working from home than from the office. How many times have you encountered employees using meeting rooms as workstations?

Occupancy sensors are well-known for their ability to integrate with meeting room or desk occupancy reports, but they are less known for enhancing employee experience. Taking action on occupancy data and explaining its benefits to employees can be challenging.

We believe occupancy sensors' true power unlocks when leveraged to meet employee needs.

Use occupancy sensors for easier wayfinding

Navigating through the office has become more difficult with the rise of hybrid working models. Employees are not as familiar with the spaces as they are not physically present every day. Furthermore, wayfinding can be challenging when employees travel between locations or when a new office is opened.

They wonder where to find available workspaces or meeting rooms, how busy certain areas are, and if specific amenities are included. These insights can be provided by integrating occupancy sensors into workplace experience tools like Mapiq. An interactive office map would then showcase the live sensor data to make the experience visually intuitive. These insights help employees make informed decisions and choose areas that best suit their preferences based on accurate data.

Remove the hassles around meeting room no-shows

No-shows, especially in the case of meeting rooms, continue to be one of the primary sources of frustration in the workplace. Understanding the underlying reasons behind no-shows is crucial to reach a solution faster. A common root cause of no-shows is recurring meetings, for instance.

Combining room calendar and sensor data makes for a powerful duo. Workplace occupancy sensors can detect when a room is booked but not occupied and notify employees accordingly. You can also use this information to automatically release meeting rooms in case of a no-show, significantly increasing room availability and employee satisfaction.

Analyze occupancy data to uncover employee needs further

Once you have all the insights you need, start analyzing usage trends. You might discover that employees long for specific amenities, meeting room sizes or quiet workstations. For example, ask yourself…

Meeting rooms:

  • What is the meeting room availability based on location?
  • What is the meeting room availability based on size, activities, or equipment?
  • How do one-off meeting room bookings compare to recurring bookings?
  • Are there any specific times in the day when meeting rooms are occupied?


  • What are the busiest areas?
  • Are desks utilized for the whole day?
  • Are employees booking desks individually or in groups?

By answering these questions, you can optimize your spaces and improve employee experience through data-driven decisions.

If you are looking for a workplace experience platform that connects with occupancy sensors and provides both workplace teams and employees with valuable insights, consider Mapiq. Our experience with trusted sensor partners and occupancy integrations can help your projects achieve success.

Get in touch for a free consultation.  

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