Feb 06, 2019 in Viewpoint

The ineffective meeting effect: the nightmare of every facility manager

As a facility manager, there is nothing you want more than a happy and productive workforce. Supporting meetings is a big part of that. On average, an employee spends 33% of their time in meetings, of which 31 hours in unproductive ones! If facilities aren't on point, these numbers will take an even more negative turn. Time to face the facts and effects of ineffective meetings.

Anne Wernand
by Anne Wernand
On average, an employee spends 33% of their time in meetings, of which 31 hours in unproductive ones!
On average, an employee spends 33% of their time in meetings, of which 31 hours in unproductive ones!

Recently, Google released a course for more productivity during working hours. One of the main topics discussed was productive meetings. According to Google, most employees struggle to find the right formula for productive meetings. They take too long, facilities don't function correctly, and when they do, meeting rooms are often still in session because of prior gatherings going on longer than expected. The result? Unproductive meetings, and unhappy people. Let's have a look at the accompanying statistics.

"Bad meetings cause real human anguish in the form of anger, lethargy, cynism, and even lower self-esteem"

Patrick Lencioni, author of Death by Meeting

Effect 1: 31 hours spend in unproductive meetings

Like we've stated before: the average meeting lasts 1.5 hours. Realizing that most employees spend, in fact, 33% of their time in gatherings, of which 31 hours in unproductive ones, these 1.5 hours are probably not spent on merely exchanging relevant information. Some of that time is wasted on unprepared agendas or chit-chatting about irrelevant topics. More important variables that affect time-consuming meetings are finding the right space or getting the facilities to work. The latter is one of the most frustrating things about meetings commonly reported by meeting attendees.

Research has shown that people in unproductive meetings tend to:

  • Do other work, during a meeting - 73%
  • Losing up to 15 minutes finding for a place to meet - 70%
  • Believe that most meetings are a waste of time - 47%
  • Doze off during meetings - 39%

Ineffective meeting effect
Ineffective Meeting Effect

Effect 2: ridiculously high costs

Research into ineffective meetings has shown that at least 30 percent of all meetings is wasted. Per meeting, the salary costs lie somewhere around $338, -. With an average of 62 meetings, $6,286, - gets flushed away on a monthly basis. And in the US alone, this results in a loss of $37 billion annually to ineffective meetings. To turn these numbers around, technology and meeting space should work efficiently.

When using technology during these meetings:

  • 87% of office workers experience stress in meetings when tech doesn’t work;
  • 28% worries about connecting to a meeting room’s technology;
  • 32% worries about technology failure;
  • 89% believe that technology will make meetings easier in the future.

The solution to the ineffective meeting effect

No wonder, most users experience stress while sitting in ineffective meetings. But there’s a way to solve these issues. With Mapiq Meetings, you can turn around negative cost and time effects. The easy-to-use app, suggests matching room types for different types of meetings. Ad hoc meetings can be booked, based on location and activity. Meeting times are reduced to only the time necessary, such as 30 minutes, or even 5.

To make sure room bookers find with the perfect fit, we have integrated Room Suggest. This product helps users book what they need. And if the ideal room isn’t available, Room Suggest finds and offers the near-perfect fit. Not only does our software help in finding the right meeting space with the right amenities, but you can also create an overview to find out which rooms are the most popular.

Our Analytics dashboard shows accurately what your top meeting rooms are. These rooms are in higher need of regular checkups in facilities and cleaning. If you do this correctly, your meeting room users are prevented from having an instant headache while trying to get the equipment to work. Let meetings in your building run smoothly, and start working with Mapiq. Get in touch to find out more.

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