Sep 17, 2019 in Viewpoint

The elements of a smart office

Now that we have cleared the air of the illusions a smart office, it is time to discuss what a smart office can do. So, let’s start with the basics: what makes an office smart? This is for everyone who’s ever wondered, explained so easy, you can even tell your grandparents over dinner.

Esmeé van Vliet
by Esmeé van Vliet
Smart office
What are the elements of a smart office?

The definition of a smart office

If you could look up a smart office in the dictionary, what would the dictionary say? Our guess would be something like this: ‘A smart office is a workplace that uses technology to help employees work better, faster and more efficient by connecting employees with their colleagues and work environment.’ But how do we do that?

The smart elements

The Internet of Things is the foundation of a smart office. With the Internet of Things, an office can talk. But it doesn’t just talk right away – it talks through sensors, Wi-Fi or beacons. You can see it like this, first, you need information. Information can be collected by hardware (the things that are visible in a room) or software (the things that kinda fly in the sky). Those two need to communicate in order to make an office smart. But they need to speak the same language, or things will never work. The best way to translate those two languages is through an API. You can see this as a translator, or interpreter, that makes sure both parties are on track. And if your office can communicate, the sky is the limit.

The senses of sensors

Well, what do those things talk about? They basically exchange information. A sensor senses if there is someone sitting at a workplace, the booking system knows if a room was booked, the reception knows if a person has entered the building this morning. They all have different pieces of information about the office. The key is to combine this information, and this is exactly what a smart office does. And yes, then we arrive at the holy grail of smart offices: data.

Optimise with office analytics

Without data, there is no smart office. It would just be an office with rather strange equipment. Combining the data is key. This way it all starts to make sense. Data that can be collected can help both employees and building owners. As an employee you can, for example, find a free desk, or available meeting room. But as a facility manager, you can make smart decisions about the office. If data shows a meeting room is never used and workplaces nearby are always full, how about turning that meeting room into a room with extra workplaces? Win!

One office platform

The key component to making an office smart and attractive is to have all these elements integrated into one platform. Nobody likes to have ten different systems, we all prefer one. This is what Mapiq does. We make your office smart! We’ve already transformed the offices of Deloitte, Unilever, ENGIE and many more!

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