Feb 18, 2019 in Viewpoint

The benefits of a smart building platform to facility management

We looked at the downside of meetings and what its consequences are in terms of costs, time and user happiness. In this second part of the series, we delve deeper into smart solutions for effective room booking, and along with that: efficient facility management.

Anne Wernand
by Anne Wernand
Two types of meeting rooms. Brainstorm area and conference room
We delve deeper into smart solutions for effective room booking, and along with that: efficient facility management

The advantages for users of meeting rooms might be evident at this point, but the benefits for facility managers could use some more explaining. We'll discuss five major benefits of smart building platforms for facility management.

1. Support workplace behaviour

Are users of meeting rooms frequently frustrated because of the number of spaces available? Often, the problem lies in a culture of blocking meeting rooms, but not showing up. This sort of behaviour is diminishing the experience of a physical space that could otherwise be fit for purpose, according to Leesman. Most smart building platforms come with an app, so provide your users with one that makes it incredibly easy to find the best-suited room for a meeting (or place to work), equipped with the right amenities. Careless room booking makes for carefree working. For facility managers this would mean; no more no shows and complains.

2. Smart building platforms enhance a high level of comfort

With smart technologies, you can increase comfort inside buildings, meeting rooms and workplaces. With localization technology, employees are able to adjust the lighting and temperature in meetings rooms. Some sensor technology as Pointgrab, even measures the number of people in the room. Too many people meetings spaces without proper ventilation rapidly causes an increase in carbon dioxide levels, causing attention to fade. An emerging body of research is indicating that the high levels of carbon dioxide and other indoor pollutants that we face in poorly ventilated rooms reduces our cognitive performance and decision-making ability.

3. Clean offices

Another important aspect of comfort during work is the cleanliness of a building. Doing work in a messy, dirty environment where cups, plates and tea bags are lingering around, is often less satisfactory as working in a clean space. With a smart building platform, users can give feedback on whether a room needs cleaning. The platform prioritises which rooms need cleaning the most, to make the rounds of housekeeping as efficient as possible. At the same time, dashboards provide you with insights on which spaces are used more often than others. You'll never miss a spot again during cleaning rounds.

4. Scaling up or down, based on room usage

Dashboards also show occupation data. By showing the degree in which specific areas of a building are used, conclusions on whether to scale up or down can be drawn quickly. Consider scaling or shutting down the spaces that sit empty most of the time. On the contrary: if users occupy spaces up to 90 or 100%, scaling up is necessary, and you have the data to prove it. Either way: the insights provide you with all the information needed to make a statement about scaling up or down.

5. Predict and adjust for the perfect fit

Smart building platforms help you predict and adjust your services for the perfect fit. A smart building includes interactive features, such as algorithms that allow the building system to self-adjust and learn over time and creating an environment that listens and responds to its users. The learning takes place in accordance with changing occupant preferences, such that the algorithm anticipates desirable changes in the building structure or interior designs.

In short, facility management enjoys many advantages of working in a smart building. For starters, they can support the natural behaviour of employees in an optimal way. It increases the level of comfort for its visitors by adjusting climate and temperature and makes cleaning the office more efficient; it provides them with the numbers and arguments to scale up or down, and it can help predict and adjust the building to the needs of the employees.

So, why don't you give it a try? Learn more from Mapiq. Get in touch to see what we can do for you.

Exploring ideas at the intersection of bricks, bytes, and behavior. Subscribe to our monthly newsletter.

Continue Reading

3 drivers behind the rise of workplace well-being

Viewpoint / Jul 07, 2020 / Esmeé van Vliet

3 drivers behind the rise of workplace well-being

The role of the office is changing, and people are changing along with it. Employees no longer choose a careerlong relationship with a company, they often choose severable ones. The result? Businesses are feeling the effects of employees feeling free to leave. This makes competition a reason to f...

Read more
How to help employees adapt to a brand-new office

Viewpoint / Jun 15, 2020 / Esmeé van Vliet

How to help employees adapt to a brand-new office

Danone opened its brand-new, state-of-the-art office building a year ago. A year in which a lot has changed for employees. Nick van der Kloor, HR site manager at Danone, guided employees through the transition to a new working concept and a new office. An interesting journey, with lessons learned...

Read more

Make your office the place to be

Our smart office advisors are here to help.

Get in touch
Mapiq Mapiq