Feb 18, 2019 in Viewpoint

The Benefits of a Smart Building Platform to Facility Management

We looked at the downside of meetings and what its consequences are in terms of costs, time and user happiness. In this second part of the series, we delve deeper into smart solutions for effective room booking, and along with that: efficient facility management.

Anne Wernand
by Anne Wernand
Two types of meeting rooms. Brainstorm area and conference room
We delve deeper into smart solutions for effective room booking, and along with that: efficient facility management.

The advantages for users of meeting rooms might be evident at this point, but the benefits for facility managers could use some more explaining. We'll discuss five major benefits of smart building platforms for facility management.

1. Support workplace behaviour

Are users of meeting rooms frequently frustrated because of the number of spaces available? Often, the problem lies in a culture of blocking meeting rooms, but not showing up. This sort of behaviour is diminishing the experience of a physical space that could otherwise be fit for purpose, according to Leesman. Most smart building platforms come with an app, so provide your users with one that makes it incredibly easy to find the best-suited room for a meeting (or place to work), equipped with the right amenities. Careless room booking makes for carefree working. For facility managers this would mean; no more no shows and complains.

2. Smart building platforms enhance a high level of comfort

With smart technologies, you can increase comfort inside buildings, meeting rooms and workplaces. With localization technology, employees are able to adjust the lighting and temperature in meetings rooms. Some sensor technology as Pointgrab, even measures the number of people in the room. Too many people meetings spaces without proper ventilation rapidly causes an increase in carbon dioxide levels, causing attention to fade. An emerging body of research is indicating that the high levels of carbon dioxide and other indoor pollutants that we face in poorly ventilated rooms reduces our cognitive performance and decision-making ability.

3. Clean offices

Another important aspect of comfort during work is the cleanliness of a building. Doing work in a messy, dirty environment where cups, plates and tea bags are lingering around, is often less satisfactory as working in a clean space. With a smart building platform, users can give feedback on whether a room needs cleaning. The platform prioritises which rooms need cleaning the most, to make the rounds of housekeeping as efficient as possible. At the same time, dashboards provide you with insights on which spaces are used more often than others. You'll never miss a spot again during cleaning rounds.

4. Scaling up or down, based on room usage

Dashboards also show occupation data. By showing the degree in which specific areas of a building are used, conclusions on whether to scale up or down can be drawn quickly. Consider scaling or shutting down the spaces that sit empty most of the time. On the contrary: if users occupy spaces up to 90 or 100%, scaling up is necessary, and you have the data to prove it. Either way: the insights provide you with all the information needed to make a statement about scaling up or down.

5. Predict and adjust for the perfect fit

Smart building platforms help you predict and adjust your services for the perfect fit. A smart building includes interactive features, such as algorithms that allow the building system to self-adjust and learn over time and creating an environment that listens and responds to its users. The learning takes place in accordance with changing occupant preferences, such that the algorithm anticipates desirable changes in the building structure or interior designs.

In short, facility management enjoys many advantages of working in a smart building. For starters, they can support the natural behaviour of employees in an optimal way. It increases the level of comfort for its visitors by adjusting climate and temperature and makes cleaning the office more efficient; it provides them with the numbers and arguments to scale up or down, and it can help predict and adjust the building to the needs of the employees.

So, why don't you give it a try? Learn more from Mapiq. Get in touch to see what we can do for you.

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