Mar 01, 2019 in Viewpoint

Get rid of no-shows in meeting rooms

Today’s office is an energetic environment, where unplanned meetings should have become the norm. However, we still see people using this flexible space in a way that just isn’t that effective. At Mapiq we believe that a dynamic workplace needs ad hoc meetings to thrive.  Let's see why and how.

Anne Wernand
by Anne Wernand

According to Leesman, employees may be frustrated that the workplace has too few meeting rooms, as there are never enough available for booking, while in fact the issue lies in a culture of block booking meeting rooms but not showing up. We're talking about the famous 'no-shows'. This behavior is diminishing the experience of a physical space that could otherwise be fit for purpose.

Chart that compares no-shows for advanced bookings and ad hoc bookings
When you switch to more ad hoc booking instead of advanced bookings you can decrease the amount no-shows in the office.

Benefits for facility manager of ad hoc room booking

So when people stop making all bookings in advance, you solve the no-show problem to a large extent. This, of course, has positive consequences for the facility manager of the building. First of all, employees are happier and more productive. Nothing is as frustrating as searching for an available room when you want to discuss something. Second, your meeting rooms are used more effectively and less empty. This results in significant cost savings.

Get started with solving no shows

So, booked meeting rooms should never be empty and employees should never have to scramble to find a room for an ad hoc meeting. Luckily, technology can help with this. 

With Mapiq Room Suggest, where employees and meeting rooms are perfectly matched. Just as e-commerce providers offer suggestions based on their customers’ unique preferences, our newest technology can match employees with their ideal meeting rooms. 

Employees can always trust that there will be an available space for them to meet, even if they don’t book it far in advance. They are in control of when, where and who they meet. Room Suggest increases employee autonomy and productivity while reducing headaches and costs for management (employee complaints, the waste of space, energy of an empty room).

Follow these four steps to cut down your no shows up to 40%.

4 steps to less no-shows
Follow these four steps to get rid of most of your no-shows. Need help in sorting out these steps? We are happy to help!

Exploring ideas at the intersection of bricks, bytes and behavior. Subscribe to our monthly newsletter.


Continue reading

The story behind our workplace sensor

Viewpoint / Jan 23, 2020 / Bouwe de Planque

The story behind our workplace sensor

At Mapiq, we strongly believe that our smart office platform is only as good as the data it’s fed with. Good working sensors are a high priority for us. But many existing sensors are slow, or not functioning the way we want them too. So, we decided to make one of our own. A few months later, Mapi...

Read more
How to build the perfect team for workplace change management

Viewpoint / Jan 21, 2020 / Bastian de Graaf

How to build the perfect team for workplace change management

The office and the way we work is changing rapidly. Activity-based working has already entered work-life years ago and is here to stay. As a smart office platform, our focus lies on the employees in these modern offices. And as a member of the Customer Success team, I’m passionate about supportin...

Read more

Make your office the place to be

We’re here to help

+31 (0)15 744 0130 info@mapiq.com Talk to us
Mapiq Mapiq
Mapiq