Mar 01, 2019 in Viewpoint

Get rid of no-shows in meeting rooms

Today’s office is an energetic environment, where unplanned meetings should have become the norm. However, we still see people using this flexible space in a way that just isn’t that effective. At Mapiq we believe that a dynamic workplace needs ad hoc meetings to thrive.  Let's see why and how.

Anne Wernand
by Anne Wernand

According to Leesman, employees may be frustrated that the workplace has too few meeting rooms, as there are never enough available for booking, while in fact the issue lies in a culture of block booking meeting rooms but not showing up. We're talking about the famous 'no-shows'. This behavior is diminishing the experience of a physical space that could otherwise be fit for purpose.

Chart that compares no-shows for advanced bookings and ad hoc bookings
When you switch to more ad hoc booking instead of advanced bookings you can decrease the amount no-shows in the office.

Benefits for facility manager of ad hoc room booking

So when people stop making all bookings in advance, you solve the no-show problem to a large extent. This, of course, has positive consequences for the facility manager of the building. First of all, employees are happier and more productive. Nothing is as frustrating as searching for an available room when you want to discuss something. Second, your meeting rooms are used more effectively and less empty. This results in significant cost savings.

Get started with solving no shows

So, booked meeting rooms should never be empty and employees should never have to scramble to find a room for an ad hoc meeting. Luckily, technology can help with this. 

With Mapiq Room Suggest, where employees and meeting rooms are perfectly matched. Just as e-commerce providers offer suggestions based on their customers’ unique preferences, our newest technology can match employees with their ideal meeting rooms. 

Employees can always trust that there will be an available space for them to meet, even if they don’t book it far in advance. They are in control of when, where and who they meet. Room Suggest increases employee autonomy and productivity while reducing headaches and costs for management (employee complaints, the waste of space, energy of an empty room).

Follow these four steps to cut down your no shows up to 40%.

4 steps to less no-shows
Follow these four steps to get rid of most of your no-shows. Need help in sorting out these steps? We are happy to help!

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