Aug 06, 2019 in Viewpoint

3 ways to make meetings more efficient

Meetings help us collaborate, resolve issues and strengthen teams. But somehow employees experience meetings as inefficient and meeting rooms as scarce. So, they do other work during meetings and lose time finding a place to meet. Luckily, there are ways to bring back the perfect meeting!

Esmeé van Vliet
by Esmeé van Vliet
Brainstorm
For creating employees need a brainstorm area that makes it possible to share and create ideas uninterruptedly

Match the right activity to the right room

As a facility manager, you should give employees the chance to choose a meeting room that fits their activity. Meetings can be held for different types of reasons. To sum up four: sharing, creating, deciding and presenting. For sharing you need, for example, a lounge area with a couch and not necessarily a meeting room. But for creating, employees need a brainstorm area that makes it possible to share and create ideas uninterruptedly. And for presenting you need a room with screens, beamers, whiteboards, and comfy chairs. So, give employees the choice to choose the meeting room that fits their needs, and those meetings will already be more efficient.

Loose no-shows by changing to ad hoc meetings

40% of meetings are no-shows. This means that almost half of the time a meeting room is booked, but in reality, it is empty. So, it is no surprise that employees experience meeting rooms as scarce. But how to decrease no-shows? Work towards ad hoc meetings! Ad hoc meetings make employees happier and more productive. If you want to change to ad hoc meetings, there are some steps. You need to choose a digital overview for all the meeting rooms, connect them with existing booking systems, use sensors for real-time insights, and match needs to spaces.

Match needs to spaces with our Mapiq technology

You need a system to match needs to spaces. Our easy-to-use app matches room types with different types of meetings. Ad hoc meetings can easily be booked based on location and activity. And if your favorite room is booked, you’ll get a list of suggestions. Room Manager is an addition to our meeting solution. With Room Manager, you can see, on the meeting display, who booked the room, but also extend or cancel your booking. This means no more conflicts, transparency and more efficient meetings!

Exploring ideas at the intersection of bricks, bytes, and behavior. Subscribe to our monthly newsletter.


Continue reading

From the need for innovation to the needs of employees

Viewpoint / Dec 11, 2019 / André van Dixhoorn

From the need for innovation to the needs of employees

As promised, December is all about our smart office story. Starting five years ago, at the kickoff of our very first corporate project: The Edge of Deloitte. Back then, I was one of the two software developers at Mapiq, responsible for building the smart office platform that is now running at our...

Read more
 Smart technology in the USA and Europe: which continent is the most innovative?

Viewpoint / Dec 05, 2019 / Anne Wernand

Smart technology in the USA and Europe: which continent is the most innovative?

Last month, we’ve had the pleasure to go to New York for the Real Estate Tech Week. We’re naturally curious to see how activity-based working and smart technology work in other countries all over the world. And what better way to find out than to ask. So, we sat down together with Sophie Mathieu,...

Read more

Make your office the place to be

Get in touch

+31 (0)15 744 0130 info@mapiq.com Request a demo
Mapiq Mapiq
Mapiq