Aug 06, 2019 in Viewpoint

3 ways to make meetings more efficient

Meetings help us collaborate, resolve issues and strengthen teams. But somehow employees experience meetings as inefficient and meeting rooms as scarce. So, they do other work during meetings and lose time finding a place to meet. Luckily, there are ways to bring back the perfect meeting!

Esmeé van Vliet
by Esmeé van Vliet
Brainstorm
For creating employees need a brainstorm area that makes it possible to share and create ideas uninterruptedly

Match the right activity to the right room

As a facility manager, you should give employees the chance to choose a meeting room that fits their activity. Meetings can be held for different types of reasons. To sum up four: sharing, creating, deciding and presenting. For sharing you need, for example, a lounge area with a couch and not necessarily a meeting room. But for creating, employees need a brainstorm area that makes it possible to share and create ideas uninterruptedly. And for presenting you need a room with screens, beamers, whiteboards, and comfy chairs. So, give employees the choice to choose the meeting room that fits their needs, and those meetings will already be more efficient.

Loose no-shows by changing to ad hoc meetings

40% of meetings are no-shows. This means that almost half of the time a meeting room is booked, but in reality, it is empty. So, it is no surprise that employees experience meeting rooms as scarce. But how to decrease no-shows? Work towards ad hoc meetings! Ad hoc meetings make employees happier and more productive. If you want to change to ad hoc meetings, there are some steps. You need to choose a digital overview for all the meeting rooms, connect them with existing booking systems, use sensors for real-time insights, and match needs to spaces.

Match needs to spaces with our Mapiq technology

You need a system to match needs to spaces. Our easy-to-use app matches room types with different types of meetings. Ad hoc meetings can easily be booked based on location and activity. And if your favorite room is booked, you’ll get a list of suggestions. Room Manager is an addition to our meeting solution. With Room Manager, you can see, on the meeting display, who booked the room, but also extend or cancel your booking. This means no more conflicts, transparency and more efficient meetings!

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